While most people consider proofreading a simple task it is entirely not so. Proofreading has its own techniques and those who master them can eventually become professionally good about it. The importance of proofreading is immense and forgoing it all together can result in consequence which can be under the line of being detrimental. Here are some quick hints to help you make the best use of your proofreading skills and help you sharpen the saw while you are at it:
Attention to Detail
First thing that holds priority in proofreading any forms of communication or written material, is to propel your own-self in order to observe the smallest of details. If anyone wants to make a career of sorts out of proofreading documents simply, then all they need to do is to focus their energies and look deeper and deeper still. Details and due attention to them is what makes a proofreading task highly recommendable. When you observe these details there is a high chance that you would find some instances that are not accordingly placed or positioned and this can aid in making the quality of your work go higher.
Punctuations, Grammar and Use of Language
Readability of the work plays an important role when impacting a reader. If the first read of your document does not sound right that there is a high possibility that sentence structures and punctuations need to be corrected. At times you also have to take into account the audience towards which the document is directed. This will tell you if the tone and use of language for your document is appropriate and if changes are required to be made. Proofreading is a thorough task and it shouldn’t be performed in haste. You should take your time amply in figuring out any grammatical error which you might think leave a negative impact on the reader and should remove it immediately.
Making a Checklist
Just like making an academic paper requires you to plan and formulate an outline similarly when a person is ready to perform the initial proofread of their document it is highly commendable that you start by making a checklist. This checklist acts like a road map and directs you where your attention is needed the most. Checklist also helping keeping track with the changes made and aids in forming a record of such changes. This checklist can pertain to items like noun and verb agreements, antecedents, usage of pronouns, insertion of numbers and their style etc.
Re-checking Sources, Facts and References
Facts and figures play an important role delivering authenticity to your document. Nevertheless if they are misrepresented they can be heavily penalized. Hence it is an absolutely must on your part to make sure that all such quotations, figurative summaries and mention of other sources are properly utilized along with the surety of being properly interpreted as well. Re-checking these valuable sources confirms the quality of your work and whenever such sources are mentioned they should be duly investigated for their correctness as well.
Scrutinizing the Format
The format of the document is immeasurably significant and needs to be immaculate. Formatting errors are more clearly visible in a well formatted document than in one where things are all Topsy-turvy and hopscotch. Hence if you have applied the initial formatting to your document then it’s almost a 100% surety that proofreading your document will reveal areas that have been missed. The presentation of your document is valuable to your reader so keeping in line formatting must be maintained in harmony and synchronization with the rest of the text at all times.
Proofreading More Than Once
It is not at all necessary that your initial proofread of the document would bring you close to all of the mistakes within a document. A good count for proofreading a document amounts to at least thrice. After you have completed your initial proofreading regime give it some rest and get back to it a couple more times. Nobody is perfect and there is always room for improvement, hanging on this basis you should allow yourself to go through the entire document at least more than once if not possible.
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